SUPPLIER CREATION

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 GAYAKAVADA PAVAN KALYAN RAO

                               SUPPLIER

1)     Specify supplier numbering sequence

2)     Manage Supplier Type Lookup

3)     Tax Organization lookup

4)     Manage Supplier Product and Service Category

5)     Manage Procurement Agent

6)     Manage Supplier Descriptive Flexfield (Supplier, Supplier Site)

7)     Configure Supplier Registration and Profile Change Request

8)     Configure New Supplier Notification

9)     Manage Audit Policies (Enable Objects & Audit Report Program)

1)   Specify supplier numbering sequences

The Procurement Application Administrator configures supplier numbering. Suppliers created through the Create Supplier task flow, through the supplier registration process, or through supplier import, are automatically numbered. The starting supplier number is defined in the Specify Supplier Numbering Setup page. The predefined default number is 1. The supplier number increments with each additional supplier created.

NAV->Setup & Maintenance->Setup->Procurement-> Suppliers-> Specify Supplier Numbering

Note: Next Supplier number is created.

Click on Save and Close.

Click on OK tab

2)   Supplier Type Lookup

Supplier type lookup codes to define the type of supplier.

Navigation: Setup & Maintenance > Setup: Procurement > Suppliers > Supplier Type Lookup

Search “POZ_VENDOR_TYPE” lookup code.

Click on + to create new Supplier type lookup code and Click on Save and close

Give the required details as shown below

3)   Tax Organization Type Lookup

Navigation: Setup & Maintenance > Setup: Procurement > Suppliers > Manage Tax Organization Type Lookup

Search “POZ_ORGANIZATION_TYPE”.

Click on + to create new Tax Organization type lookup code and click on Save and Close

4)   Supplier Product and Service Category

The buying organization can collect information about the products and services categories supplied by the company on the registration flow by enabling Products and Services using the Configure Supplier Registration flow. Prospective suppliers can select the categories they are capable of supplying during the registration flow. If the category manager is registering a company while creating or editing a negotiation, they can also select the applicable categories on the registration.

Once the registration is submitted, it goes through an approval process in the buying organization. If the registration is approved, the Products and Services Categories is maintained by the Supplier Administrators as a part of their supplier profile maintenance task. Supplier users are able to review their Products and Services Categories in Oracle Fusion Supplier Portal as part of their supplier profile information.

NAV->Setup & Maintenance > Setup->Procurement-> Suppliers-> Manage Supplier Products and Services Category Hierarchy

Enter Category name and Click on Save and Close.

5)     Configure Supplier Registration and Profile Change Request

Supplier Registration Process:

The Supplier Registration process is used by companies (and internal users on their behalf) to submit their registration request to become a supplier of the buying organization.

Suppliers can potentially enter into a business relationship with the buying organization through:

1. External supplier registrations

2. Internal supplier registrations

Ø Internal supplier registration allows employees to request new suppliers through sourcing, suppliers work area, and through Self Service Procurement.

Ø Regardless of how a supplier is introduced, the buying organization reviews the registration request using a collaborative review process and determines if it wants to consider this company as a new source of supply.

Supplier Profile Change Request:

Use the Supplier Profile Change Request tab to configure the approval requirement settings for changes to supplier profile attributes through a change request. The settings apply to supplier-initiated profile change requests and to change requests resulting from Supplier Qualification or Sourcing questionnaires.

The values you set here apply to supplier profile change requests from the following sources:

1. Suppliers

2. Supplier Qualification

3. Supplier Negotiation

Supplier profiles can also be changed by internal users. Updates to bank account changes by internal users are submitted to an approval process.

The Configure Supplier Registration and Profile Change Requests task does not configure supplier profile changes made by internal users.

NAV->Setup & Maintenance-> Setup->Procurement->Suppliers->Configure Supplier Registration and Profile Change Request

On Supplier Profile Change Request page, Select the appropriate Supplier profile and click on Save and close.

6)   Configure New Supplier Notification

Ø When suppliers are registered as, or promoted to spend authorized status, the application sends an email notification to all the supplier

Ø contacts with a valid email address. You can define the content of this email to include important information for the supplier. Additionally, you can include country-specific attachments as well as general attachments to the email notification.

Ø An automated email notification is sent to suppliers at the moment they are approved as spend authorized. This notification is triggered when a prospective supplier is promoted or when a spend authorization request for the supplier is approved. You can define the email notification content.

NAV->Setup & Maintenance->Setup->Procurement->Suppliers->Configure New Supplier Notification

Check the Enable notification check box and enter Email subject.

Enter Email Body and click on Save and Close.

7)   Audit Policies

Manage Audit Policies: To track the changes at Supplier we will use feature “Audit Policies”. We need to enable what master data is required to track the changes

Audit Policies: Client can track the changes happened on Master Data.

Ex: Bank information is updated.

NAV->Global Search->Manage Audit Policies

Click on Configure Business Object Area.

Select object for Auditing.

Enable the check box of required object and additionally you can add more attributes.

Click on Save and Close.

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